12 Passenger Van Rental Calgary Alberta
When you’re planning a group trip, whether it’s a family reunion, a corporate outing, or a sports team event, transportation is a crucial factor. If you’re heading to Calgary, Alberta, and need to move a large group, renting a 12 passenger van can be an ideal solution. This guide will cover everything you need to know about 12 Passenger Van Rental Calgary Alberta, including the benefits, types of vans available, rental process, costs, and tips for a smooth travel experience.
Why Choose a 12 Passenger Van Rental in Calgary Alberta?
Choosing a 12 passenger van rental in Calgary has several benefits, especially if you’re traveling with a large group. Here’s why it’s a smart choice.
Perfect for Large Groups or Families
A 12-passenger van is designed to accommodate large groups, making it the ideal choice for families, friends, tour groups, or business teams. Whether you’re attending a local festival, touring Calgary’s downtown, or exploring the nearby Rockies, these vans ensure everyone travels together in comfort.
Cost-Effective and Convenient
Renting a 12-passenger van can save you money compared to renting several smaller vehicles. You’ll avoid the costs of multiple car rentals, fuel, and parking fees. Plus, traveling together as a group is more fun and convenient, eliminating the hassle of coordinating multiple cars and drivers.
Comfort for Long Drives
The spacious seating and cargo area in a 12-passenger van make it comfortable for long trips. Whether you’re embarking on a road trip across Alberta or simply driving to nearby attractions, these vans are designed for comfort, providing plenty of space for people and luggage.
Types of 12 Passenger Vans Available in Calgary Alberta
Calgary offers a variety of 12-passenger vans for rental, each with unique features and configurations. Here’s an overview of the different types you can choose from:
Standard 12 Passenger Vans
Standard 12-passenger vans are the most common rental option. These vans come with basic amenities like comfortable seating, air conditioning, and ample luggage space. They are an excellent choice for budget-conscious travelers who need a reliable vehicle to transport a group.
Luxury 12 Passenger Vans
For those seeking more luxury and comfort, some rental companies in Calgary offer high-end 12-passenger vans. These might include premium seating, leather upholstery, advanced sound systems, and even built-in entertainment options. If you’re planning a special event or corporate outing, these vans provide a higher level of comfort.
Eco-Friendly Options
Some rental services also offer eco-friendly options, such as hybrid or electric vans, which are great for those looking to reduce their carbon footprint while traveling. These options may be limited in availability but can be a good choice for environmentally-conscious travelers.
What Does a 12 Passenger Van Rental Include?
When renting a 12-passenger van in Calgary, it’s important to know exactly what you’re getting. Here’s a breakdown of typical rental inclusions:
Vehicle Features
- Seating: Comfortable bench seating for 12 passengers.
- Air Conditioning and Heating: Adjustable climate controls to keep everyone comfortable.
- Storage Space: Adequate room for luggage, bags, and gear. Many vans allow you to fold or remove seats to create additional cargo space.
- Power Options: Most vans come with power windows, door locks, and USB charging ports.
- Audio/Entertainment: Bluetooth or AUX connectivity for music, some vans may offer in-car entertainment systems.
Mileage and Insurance
Many rental companies offer unlimited mileage, allowing you to travel freely without worrying about extra charges. However, it’s important to check the terms of your agreement, as some rentals may have mileage caps.
As for insurance, most rental companies in Calgary will offer various coverage options, including basic liability coverage, collision damage waivers (CDW), and personal accident insurance. It’s highly recommended to discuss insurance options with the rental company to ensure you have adequate protection.
Optional Add-Ons
- GPS Navigation: For easy navigation, especially if you’re unfamiliar with the area.
- Child Car Seats: If you’re traveling with young children, most rental companies offer car seats or boosters as an add-on.
- Roadside Assistance: Consider adding roadside assistance in case of emergencies during your rental period.
Popular Rental Locations for 12 Passenger Vans in Calgary Alberta
Calgary has several convenient locations for picking up and dropping off your 12-passenger van. Whether you’re flying in or already in the city, here are some of the most popular rental spots:
Calgary International Airport (YYC)
If you’re flying into Calgary, the easiest place to pick up a rental van is at Calgary International Airport (YYC). Several major rental companies have counters here, including national brands like Enterprise, Avis, and Budget. Renting a van from the airport gives you quick access to your vehicle, making your trip to Calgary more seamless.
Downtown Calgary Rental Locations
For those already in the city, there are plenty of rental locations throughout downtown Calgary. Whether you’re staying in a hotel or attending a business conference, you’ll find multiple options close to key areas such as the Calgary Tower, Stephen Avenue, and the Calgary Stampede grounds.
Other Convenient Pickup and Drop-Off Locations
Some rental companies also offer flexible delivery and pick-up services, where the van can be delivered to your hotel, Airbnb, or another location in Calgary. This can be a convenient option if you want to avoid traveling to a rental office.
How to Rent a 12 Passenger Van in Calgary Alberta
Renting a 12-passenger van in Calgary is straightforward, but there are a few key steps to follow to ensure a smooth experience.
Booking Process (Online and In-Person)
- Online Booking: Most rental companies allow you to book your 12-passenger van online. You can reserve a vehicle through their websites by choosing your pick-up and drop-off locations, dates, and payment options.
- In-Person Booking: If you prefer to book in person, simply visit a rental office in Calgary. However, booking online in advance is usually recommended to ensure availability, especially during busy seasons.
Required Documents
To rent a 12-passenger van in Calgary, you’ll need to provide:
- A valid driver’s license (drivers from other countries may need an International Driving Permit).
- A credit card for payment and a security deposit.
- Proof of insurance (either through your personal insurance or by purchasing coverage from the rental company).
Payment Options and Rental Terms
Rental companies typically accept major credit cards, and some may accept debit cards or cash. Be aware of any additional fees, including insurance, fuel, or one-way rental charges. It’s also essential to understand the terms of the rental agreement, including mileage limits and fuel policies.
Cost of Renting a 12 Passenger Van in Calgary Alberta
The price of renting a 12-passenger van in Calgary varies depending on several factors. Here’s what you can expect:
Average Rental Rates
- Daily Rental: Expect to pay anywhere from $100 to $150 per day for a standard 12-passenger van.
- Weekly Rental: Weekly rentals are generally more affordable, ranging from $600 to $1,000.
- Monthly Rental: If you need a van for an extended period, monthly rentals typically range from $2,500 to $3,500, depending on the model and rental company.
Factors Affecting Price
- Seasonality: During peak seasons (summer, holidays, special events), rental prices may increase. Conversely, off-season rates are often more affordable.
- Duration: The longer you rent, the better the daily rate tends to be.
- Vehicle Model: Luxury or specialty vans will cost more than standard models.
Frequently Asked Questions about 12 Passenger Van Rentals in Calgary Alberta
1. How old do you have to be to rent a 12-passenger van in Calgary?
Most rental companies in Calgary require the driver to be at least 25 years old. Drivers under 25 may incur an additional young driver surcharge.
2. Is it possible to rent a 12-passenger van for just one day in Calgary?
Yes, one-day rentals are available. However, keep in mind that the daily rate may be higher than a multi-day rental.
3. Do I need additional insurance when renting a 12-passenger van?
It’s always a good idea to consider insurance options. Rental companies typically offer additional coverage to ensure you’re protected in case of an accident or damage.
4. Can I add extra drivers to my rental?
Yes, you can add additional drivers to the rental agreement. Be sure to check the rental company’s policies, as additional drivers may incur extra charges.
5. Is there a mileage limit on 12-passenger van rentals?
Many companies offer unlimited mileage, but some may have limits based on the rental terms. Always verify mileage limits at the time of booking.
6. Are there discounts for long-term rentals?
Yes, most rental companies offer discounts for long-term rentals (weekly or monthly), so be sure to inquire about special rates if you need the van for an extended period.